• FILTERED WATER/ ICE MACHINE SERVICES APPROVED CONTRACTS

     

    March 4, 2024

     

     

    TO: All FCS Schools and Departments

     

    RE: Approved Contract for Filtered Water/Ice Machine Services

     

    To assist schools and departments with Filtered Water/Ice Machine Service, the Procurement Department has created a standardized list of vetted and approved vendors for use on all FCS property. Procurement Services surveyed all schools to determine which companies were currently being used in order to build the initial solicitation vendor list. We then solicited all vendors equally, informing them of our intentions to create a pool of approved Vendors, along with certain conditions and stipulations that they must meet. One of the companies was eliminated due to inconsistencies in pricing and poor vendor performance.

     

    In the end, two companies were approved. We are attaching a Vendor Data sheet, which will allow each school and or department to understand the offer of each company, as well as basic contract details and contact information. This new contract is intended to protect the schools and departments and eliminate the need to source these services locally. Creating a pool of vendors will allow for competition and options for your school and or department to change if you are not satisfied with performance. This contract holds the Vendor accountable in light of the fact that they are utilizing FCS real estate, FCS utilities, FCS custodial, etc. while engaging in business with FCS stakeholders.

     

    What to do next?

    • Review the list of approved Vendors.
    • If you are satisfied with your Vendor of choice, then please make sure they adhere to the terms listed.
    • If you are not satisfied, or simply want to shop, then feel free to engage as applicable.
    • If your current Vendor is not listed, then please terminate the contract and choose from one of the two approved Vendors.
    • Make sure that you only engage in ONE-YEAR contract terms without approval from Procurement Services. It is OK to renew for an additional year, but no multi-year agreements should be signed.
    • Contracts should be signed by Principals or Department Heads ONLY. It is prohibited for any other employee to contract to purchase any goods or services.

     

    Please contact Procurement Services with any questions.

     

    Please click HERE for a list of Filtered Water/Ice Services Approved Contracts